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White Rose Libraries Administrative Assistant

Corporate & Information Services Directorate
Based at
University of York - Heslington Campus
Hours of work
Contract status
Fixed term
23,487 - 26,341 per year
Interview Date
19 January 2022
Posted Date
Apply by
Job Reference

Role Description


White Rose Libraries (WRL) is a collaboration between the University Libraries of Leeds, Sheffield and York. There are currently three key areas of focus: White Rose Repository services, White Rose University Press, and Innovation. WRL also carries out project-based work either to improve services across the three sites, or as part of externally funded projects.


White Rose Libraries is looking for an Administrative Assistant to support the work and activities of the WRL Executive Manager.  You will provide administrative support for WRL meetings, events, project groups and White Rose University Press, including preparing agendas and taking minutes, and maintaining project action plans and meeting action logs. Communication, collaboration and service delivery are key parts of this role, requiring strong working relationships across WRL and beyond, and the use of various tools to support collaborative working and effective communication. You will monitor and maintain mailboxes supporting WRL activities, including the repositories and White Rose University Press, and ensure that key stakeholders, internal and external, are informed about WRL activities and projects. The role is based in York and would involve regular travel to Leeds and Sheffield.

Skills, Experience & Qualification needed

  • A general education to include three passes at A level, or an equivalent educational qualification, or relevant experience
  • Ability to use excellent computer skills and administrative experience to support and contribute to the activity of WRL collaboration
  • A strong service ethos and customer focus
  • Excellent interpersonal and communications skills, including face to face, telephone and written communication skills, and the ability to build good collaborative working relationships
  • A proactive approach and the ability to apply problem-solving skills
  • Attention to detail and able to work flexibly and accurately, under pressure and to tight deadlines in collaboration with colleagues & stakeholders

The post is 0.6 FTE (22.2 hours per week) offered on a fixed-term basis for 12 months.

Interview date: 19 January 2022

For informal enquiries: please contact Kate Petherbridge (

The University strives to be diverse and inclusive  – a place where we can ALL be ourselves.

We particularly encourage applications from people who identify as Black, Asian or from a Minority Ethnic background, who are underrepresented at the University. 

We offer family friendly, flexible working arrangements, with forums and inclusive facilities to support our staff. #EqualityatYork

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