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Programme Administrator

Research and Enterprise
Based at
University of York - Heslington Campus
Hours of work
Contract status
Fixed term
23,487 to 26,341 a year (reduced pro-rata)
Interview Date
Posted Date
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Job Reference

Role Description


The Continuing Professional Development (CPD) Unit within the Research and Enterprise Directorate at the University of York is working with Calderdale College as a delivery partner on the Specialist Skills Support Programme (SSSP). The Specialist Skills Support Programme is a European Social Fund (ESF) funded project to support Small and Medium Sized Enterprises (SMEs) in the York, North Yorkshire and East Riding LEP area. The University is delivering three strands of activity as part of this programme:

  1. Develop your Business Through Graduates: support to attract and retain graduate level skills in SME organisations.
  2. Specialist Support for an Ageing workforce: support with succession planning and mentoring for organisations with an ageing workforce.
  3. Support for Changing Markets: tailored support for organisations with aims to expand or pivot into new markets.

As the Programme Administrator, you will carry out administrative tasks as required for the smooth running of the Specialist Skills Support Programme.


You will carry out administrative tasks as required for the Specialist Skills Support Programme. This will include the collection and collation of evidence for the submission of regular funding claims; organising training and consultancy events; registration of and communication with businesses; organising trainer/consultancy contracts; general customer service; meeting organisation and dealing with customer enquiries. 

This post is part funded by the European Social Fund (ESF) 2014 – 2020 and the role is required as part of the funding agreement until 31st October 2022.

Skills, Experience & Qualifications needed

  • Thorough knowledge of administrative procedures and processes used in a busy office within a large complex organisation
  • IT skills, with the ability to use Microsoft Office, particularly Word, Excel, PowerPoint, and the ability to create and maintain web pages and online media
  • Competent in event organisation, with the ability to plan and organise training and consultancy events
  • Experience of analysing data and presenting summary information in a clear and concise format
  • Experience of organising events and meetings, and producing notes and actions from meetings
  • Experience of providing an excellent standard of customer service
  • Numeracy and literacy skills with the ability to monitor expenditure against a financial account/budget.

Interview date: 30 September 2021

For informal enquiries: please contact the Programme Manager Charlotte Hartley on or 01904 326819. 

The University strives to be diverse and inclusive  – a place where we can ALL be ourselves.

We particularly encourage applications from people who identify as Black, Asian or from a Minority Ethnic background, who are underrepresented at the University. 

We offer family friendly, flexible working arrangements, with forums and inclusive facilities to support our staff. #EqualityatYork

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