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Administrator

Department
Norwegian Study Centre
Based at
University of York - Heslington Campus
Hours of work
Part-time
Contract status
Open
Salary
21,814 - 25,217 a year (reduced pro rata for part time working)
Posted Date
13/02/2020
Apply by
01/03/2020
Job Reference
8482
Documents

Role Description

Department

The Norwegian Study Centre is a teaching centre in the University of York that is funded by the Norwegian government. Our core mission is to offer bespoke teaching programmes in English language, literature and culture to students from Norwegian institutions of higher education. We offer shorter courses of 1-2 weeks, and credit-giving full semester courses. This administrator role is primarily connected with the organisation of the Short Courses, and also encompasses general office administration and support.

Role

You will carry out a range of administrative processes in order to facilitate the smooth running of the Short Courses and designated aspects of general office administration and support for the Norwegian Study Centre. Typical tasks include attending the reception desk and providing general administrative support; extensive contact with our Norwegian user institutions; booking accommodation and activities; supporting and curating the Short Course student experience in York; assist in developing the centre’s social media profile; and providing administrative support for our student recruitment work.

Skills, Experience & Qualification needed

The successful candidate will show evidence of the following:

  • A general education to include 5 GCSE passes at Grade C or above (including Maths and English), or an equivalent educational qualification, or relevant experience
  • Thorough knowledge of administrative procedures and processes used in a busy office within a large complex organisation
  • Knowledge of a full range of MS office applications  particularly Word, Excel, Access, PowerPoint and on-line media
  • IT skills, with the ability to use Microsoft Office, particularly Word, Excel, Access, PowerPoint, and the ability to create & maintain web pages and online media
  • Ability to communicate effectively  with a wide range of people, orally and in writing
  • Numeracy & literacy skills with the ability to monitor expenditure against a financial account/budget and maintain a petty cash system
  • Competent in the design and production of a range of information and promotional documentation and literature
  • Ability to prepare agendas and take & transcribe minutes
  • Competent in diary management, with the ability to plan and organise meetings, small scale events, workshops and conferences
  • Ability to monitor income and expenditure against a budget, and maintain accurate records
  • Ability to effectively organise and prioritise own work and follow procedures in order to produce work to a high standard, to required deadlines
  • Ability to effectively allocate work and check the work of an administrative colleague, ensuring required service standards and deadlines are met
  • Experience of working in an administrative role in a busy office within a large complex organisation
  • Experience of analysing data and presenting summary information in a clear and concise format
  • Experience of organising events & meetings
  • Experience of providing an excellent standard of customer  service
  • Ability to work as a member of a team
  • Ability to work flexibly, under pressure and to tight deadlines

This post is available on an open basis, part time for 26.5 hours per week.

Interview date: To be confirmed

For informal enquiries: please contact Erik Tonning on nsc-director@york.ac.uk

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