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PA to the Finance Director

Department
Finance
Based at
University of York - Heslington Campus
Hours of work
Part-time
Contract status
Open
Salary
21,814 - 25,217 per year
Interview Date
28/02/2020
Posted Date
15/01/2020
Apply by
31/01/2020
Job Reference
8355
Documents

Role Description

Finance

The Finance Department is part of the administrative structure of the University. It comprises over 60 members of staff located around the campus. Finance has four main activity areas – Management Accounting, Accounting Services, Finance Shared Services and Procurement.

Role

We require a Personal Assistant to the Finance Director.  You will provide comprehensive support to the FD and to the wider finance team.  You will undertake a range of administrative responsibilities to ensure the smooth running of the faculty, including HR processes, servicing of key committees, internal communications and ad-hoc project support as required.

You will have exceptional organisational skills, be highly adaptable and accustomed to re-prioritising your workload frequently to accommodate fluctuating and time critical demands with a willingness and ability to support the strategic management of the Department.  You will have a proven ability to build professional working relations with a wide variety of internal and external contacts and will therefore have exceptional communication skills.  The role requires sensitivity and discretion.  With excellent IT skills you will be accustomed to producing accurate work to strict deadlines with minimum supervision.

Skills, Experience & Qualification needed

Qualifications

  • A general education to include 5 GCSE passes at Grade C or above (including Maths and English), or an equivalent educational qualification, or relevant experience

Knowledge

  • Thorough knowledge of administrative procedures and processes used in a busy office within a large complex organisation
  • Knowledge of a full range of MS office applications  particularly Word, Excel, Access, PowerPoint and on-line media

Skills, abilities and competencies

  • IT skills, with the ability to use Microsoft Office, particularly Word, Excel, Access, PowerPoint, and the ability to create & maintain web pages and online media
  • Ability to communicate effectively with a wide range of people, orally and in writing
  • Numeracy & literacy skills with the ability to monitor expenditure against a financial account/budget and maintain a petty cash system
  • Competent in the design and production of a range of information and promotional documentation and literature
  • Ability to prepare agendas and take & transcribe minutes
  • Competent in diary management, with the ability to plan and organise meetings, small scale events, workshops and conferences
  • Ability to monitor income and expenditure against a budget, and maintain accurate records
  • Ability to effectively organise and prioritise own work and follow procedures in order to produce work to a high standard, to required deadlines
  • Ability to effectively allocate work and check the work of an administrative colleague, ensuring required service standards and deadlines are met

Experience

  • Experience of working in an administrative role in a busy office within a large complex organisation
  • Experience of analysing data and presenting summary information in a clear and concise format
  • Experience of organising events & meetings
  • Experience of providing an excellent standard of customer service

Personal Attributes

  • Able to work as a member of a team
  • Able to work flexibly, under pressure and to tight deadlines

Interview date: 28 February 2020

For informal enquiries: please contact Jeremy Lindley on 01904 322105 or email Jeremy.lindley@york.ac.uk

The University is committed to promoting a diverse and inclusive community  – a place where we can all be ourselves and succeed on merit. We offer a range of family friendly, inclusive employment policies, flexible working arrangements, staff engagement forums, campus facilities and services to support staff from different backgrounds.

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