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Timetabling Administrator

Directorate of Estates & Campus Services
Based at
University of York - Heslington Campus
Hours of work
Contract status
21,814 - 25,217 per year
Posted Date
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Job Reference

Role Description

Directorate of Estates & Campus Services

Space Planning & Accommodation

Timetabling Administrator

At the University, the Timetabling Services team designs and manages the academic timetables for some 25,000 staff, students and visitors taught across some 400 lecture theatres, classrooms, laboratories and other teaching spaces.

Within the team, Timetabling Administrators are the key people who make this happen.  As a Timetabling Administrator you will be responsible for the timetables of three to four academic departments and centres. You will also work as part of a team to provide specialist advice for programme development and timetable design.


To work as part of your allocated Timetabling team to provide a high-quality timetabling service to staff and students.

Skills, Experience & Qualification needed

  • 5 GCSEs at Grade C or above, or equivalent, including English and Maths
  • Knowledge of all Microsoft Office applications, particularly Word, Excel, PowerPoint, and online media
  • An understanding of the General Data Protection Regulations (GDPR)
  • Ability to communicate effectively with a variety of people - face to face, by telephone or in writing
  • Ability to demonstrate good troubleshooting and problem-solving skills
  • Ability to work independently and as part of a team
  • Ability to remain calm and work accurately under pressure to meet tight deadlines
  • Proven ability to handle challenging enquiries and stressed people sympathetically and in a professional manner
  • Experience of using initiative and working as a member of a team
  • Experience of analysing data and presenting summary information in a clear and concise format
  • Willingness to learn new technologies

Interview date: 12 December 2019

For informal enquiries: please contact Sarah Farr at

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