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Undergraduate and Teaching Laboratories Administrator

Based at
University of York - Heslington Campus
Hours of work
Contract status
Fixed term
24,983 - 30,688 a year
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Role Description

The Department of Chemistry is one of the largest and most successful academic departments at York. The Department was placed in the top ten UK universities for Research Power by the 2014 Research Excellence Framework exercise (REF).  As a Department we strive to provide a working environment which allows all staff and students to contribute fully, to flourish, and to excel. We are proud of our Athena SWAN Gold Award.


You will work with academic and technical staff in the undergraduate teaching laboratories as well as with existing administrative staff in the undergraduate student experience team. In addition to providing administrative support, the role involves assessing existing systems and processes for tracking and monitoring students and their practical laboratory assessment marks and suggesting ways for improving the efficiency of these systems.  The expectation is that the role holder will spend the first year supporting the various administrative processes, setting up workflows and understanding the underlying systems and from the second year onwards will work with existing staff to improve the efficiency of these processes.

Skills, Experience & Qualifications needed

The ideal candidate will have an understanding and experience of administrative and IT processes and experience of improving different systems and the ability to develop good working relationships with key academic, technical and administrative staff as well as building a rapport with the students.    

You are expected to have 5 GCSE passes at Grade C or above (including Maths and English) or equivalent qualifications and be educated to ‘A’ Level standard or equivalent. You will have strong IT skills and the ability to use Microsoft Office, particularly Word, Excel, Access and PowerPoint, and ideally be familiar with the Google suite of applications. We are looking for someone who has experience of working with databases.

You will be an effective communicator, organised with the ability to prioritise your own work, meet deadlines and demonstrate a high degree of attention to detail.  You will be an excellent team player, willing to support colleagues but also able to work independently when required. You should have experience of providing an excellent standard of customer experience and of dealing with confidential and sensitive issues.

The post is fixed-term and is available immediately.

Salary from £24,983 to £30,688 on grade 5 of the University’s salary scales.

Informal enquiries may be made to Katrina Sayer (

Closing date: 7 January 2018

Interview date: 2 February 2018

Vacancy reference: 6227

The Department of Chemistry values all employees for the qualities and skills they bring to the workplace and aims to be a diverse and egalitarian community in which all can thrive.

Athena Swan Gold 



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Why York?

York is one of the most successful universities in the UK.

With world-class activity across the spectrum from the physical sciences, life sciences, and social sciences to the humanities, we have been recognised as one of the top 100 universities in the world, gaining outstanding results in official assessments of our research and teaching.