White Rose Libraries Admin Assistant

Role Description

Department

White Rose Libraries (WRL) is the dynamic collaboration between the University Libraries of Leeds, Sheffield and York. WRL currently has three key areas of focus: White Rose University Press, White Rose Repository services, and Innovation and Collaboration. We also carry out project-based work, either to improve services across the three sites or as part of externally funded projects.

Role

White Rose Libraries (WRL) is looking for an Administrative Assistant to facilitate its work and activities. You will provide administrative support for WRL/White Rose University Press meetings, events, and project groups, including diary management, preparing agendas and taking minutes, and maintaining project action plans and meeting action logs. Strong communication and a service-focused ethos will be key, with the post holder building strong working relationships across WRL and beyond. You will maintain mailboxes supporting WRL activities, including the repositories, and drive engagement through the WRL website and social media channels, ensuring that internal and external audiences are informed about WRL activities and projects. Based in York, the role will involve regular travel to Leeds and Sheffield.

This is a full-time, open-ended position.

Skills, Experience & Qualification needed

• Ability to use excellent IT skills and administrative experience to support and facilitate the activity of the WRL collaboration
• Ability to apply problem-solving skills, with a proactive, service-driven approach
• Excellent interpersonal and communications skills, including the effective use of social media
• Attention to detail and able to work flexibly and accurately, under pressure and to tight deadlines
• Ability to work in collaboration with a wide range of colleagues, building effective working relationships

Interview date: To be confirmed

For informal enquiries: please contact Kate Petherbridge: kate.petherbridge@york.ac.uk

The University strives to be diverse and inclusive  – a place where we can ALL be ourselves.

We particularly encourage applications from people who identify as Black, Asian or from a Minority Ethnic background, who are underrepresented at the University. 

We offer family friendly, flexible working arrangements, with forums and inclusive facilities to support our staff. #EqualityatYork