Training Grant Finance Coordinator (PLANET)

Role Description

Department

The Research, Innovation and Knowledge Exchange (RIKE) Directorate provides expert advice and hands-on support for all aspects of the administration of research and research-related work, including securing and managing funding, working with partners, undertaking knowledge exchange, demonstrating impact, commercialising outputs, ensuring good research practice and supporting professional development.  The directorate provides services across all three academic faculties - Arts and Humanities, Sciences and Social Sciences, and works in close collaboration with a wide range of other professional service teams. 

The Internal Funding and Programmes Team (IFPT) is a vital part of RIKE and plays a crucial role in managing two vital areas of institutional finance: internally-distributed funds and Postgraduate Research (PGR) finance. The team manages the administration of internally-distributed funds designed to support key institutional research priorities. These funds are typically made available through seasonal funding calls and are used for impact activity, knowledge exchange funding, pump-priming research and strategic capital purchases. The team also manages and coordinates PGR finances and competitions across the institution including those funded by UK Research and Innovation (UKRI). This involves managing a complex portfolio of research training grants and scholarships from competition stage to final claim stage.

The role sits within IFPT and will be line managed by the Head of Internal Funding & Programmes; additionally, the role is matrixed to support the PLANET Doctoral Focal Award. 

Role

The primary responsibility of this role will be to support the financial budgeting and monitoring of funds under the PGR Finance remit linked to the EPSRC Doctoral Focal Award PLANET. You will be expected to apply expert knowledge of funder and university requirements to provide a proactive support service to assist students, department and academic staff with the post-award management of a complex multi partner training grant. You will specifically support stakeholders with grant budget management, providing oversight and expertise and resolving issues where they arise. You will be responsible for day to day financial administration including setting up and managing stipend and other students related payments. In addition you will manage claims from partners, reconcile accounts and collate information ready for funder claim submissions. You will work flexibly to provide support and cover for team members where required. You will also have a high degree of organisation, resilience and be experienced in managing your own workload. 

 Note this role is a fixed term position, and secondments will not be considered due to the duration of the role. Additionally a campus presence will be required for 2 days per week; one with the IFPT team and one with the project team. 

Summary of Role Responsibilities

• Fund monitoring and budget management at programme and project level.
• Support for the setting up of new awards including budgets, project codes, work orders, milestones, and communication of terms and conditions.
• Develop, implement and document new processes or procedures.
• Support for key internal and external stakeholders (such as students, departments, academics and partners) with financial and technical queries to ensure effective and compliant delivery of funds.
• Preparation of financial grant claims and statements, including regular reconciliation, sourcing evidence if required and preparation of journals. 
• Dealing with post award queries including guidance on, and compliance with funder and institutional rules and regulations.
• Closure of grants, including supporting the preparation of final reports (e.g. financial statements).
• Dealing with audits including managing queries which require in-depth and complex investigation.

Interview date: Wednesday 8th July

For informal enquiries: please contact Vicky Wren vicky.wren@york.ac.uk 

The University strives to be diverse and inclusive  – a place where we can ALL be ourselves.

We particularly encourage applications from people who identify as Black, Asian or from a Minority Ethnic background, who are underrepresented at the University. 

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