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Research Grants Coordinator

Research, Innovation and Knowledge Exchange Directorate
34,308 - 42,155 per year
Grade 6
Contract status
Hours of work
Full-time (flexibility available)
Based at
University of York campus
Interview date
To be confirmed
Posted Date
Apply by
Job Reference

Role Description


The Research & Enterprise Directorate supports academic staff and departments to undertake world-leading research and to disseminate the knowledge created to external stakeholders for the benefit of society. This key appointment will manage a portfolio of Research Grants working as part of a larger team. Ensuring robust compliance regarding legislation and policy along with accurate numeracy for external funding.

 The team comprises of 30 employees with a total value of research income circa £70M per year. You will be an integral part of large team that manages circa 1200 research grants and applications from a variety of funders.


York is a research-intensive university committed to strengthening our position as one of the world's premier institutions for inspirational and life-changing research.

We are currently expanding the Research Grants Operations team and have three full time vacancies for Research Grants Coordinators and will consider part time and job share combinations. This is an exciting opportunity to become part of a team and contribute to the success of the University of York. The role will enable you to develop a sound understanding of research administration, including financial monitoring. You will contribute towards service improvements and excellent customer service. You will have good analytical and numerical skills, be methodical, organised and have a high standard of accuracy.


Skills, Experience & Qualification needed

  • High level computing skills, ability to utilise standard (Microsoft) software packages and adapt to bespoke systems, particularly those with financial bias
  • Excellent communication and numerical skills, showing confidence and meticulous attention to detail
  • Able to work both independently and as part of a large team, prioritising work and responding flexibly to achieve deadlines
  • Able to demonstrate and bring a high level of organisational and project management skills to a highly diversified and complicated portfolio of research projects
  • Ability to identify practical solutions to multi-faceted issues and able to explain these in non-technical terms to other members of staff, escalating internally and externally to relevant stakeholders as required
  • Experience of working in a large complex organisation
  • Proactive and keen to initiate improvement plans
  • Excellent attitude towards delivering high level customer service
  • High level of organisational and project management skills
  • Educated to degree level or equivalent professional experience
  • GCSE in Maths
  • Accounting or business qualification (desirable)
  • Knowledge of academic research processes and issues
  • Knowledge of the requirements of major sponsors of research activity in the HE sector or similar environment

Applications for part time working are welcomed as a job share opportunity may be considered.

Informal enquiries are welcome and should be made to: Simon Johnson, Kathryn Davies and David Hudson,  Research Grants Operations Team Leaders:

The University strives to be diverse and inclusive  – a place where we can ALL be ourselves.

We particularly encourage applications from people who identify as Black, Asian or from a Minority Ethnic background, who are underrepresented at the University. 

We offer family friendly, flexible working arrangements, with forums and inclusive facilities to support our staff. #EqualityatYork

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Why York?

York is one of the most successful universities in the UK.

With world-class activity across the spectrum from the physical sciences, life sciences, and social sciences to the humanities, we have been recognised as one of the top 100 universities in the world, gaining outstanding results in official assessments of our research and teaching.