Recruitment, Admissions and Outreach Administrative Support (Maternity Cover)

Role Description

Department

The joint medical school of the Universities of Hull and York, Hull York Medical School has a reputation as one of the UK's most exciting, contemporary schools. It was established in 2003 – combining York’s strengths in biological science and health sciences and Hull’s Postgraduate Medical School and large clinical base. Since it was established, it has been inspiring doctors and academic leaders of the future with the research, skills and knowledge they need to look at things differently and advance improvements in healthcare around the world.

Role

An exciting opportunity has arisen for a Recruitment, Admissions and Outreach Support (Maternity cover) to join Hull York Medical School, in support of the Admissions, Student Recruitment, Widening Participation and Outreach team. This role will provide administrative support for all aspects of the wider Student Recruitment, Admissions, Outreach and Widening Participation team, assisting the team to facilitate the smooth delivery of events and admissions processes.

Role specific responsibilities

• Working across University of York and University of Hull student record systems to maintain and update accurate student records, including the creation of Hull PGT records within the e:Vision system.
• Working within University of York and University of Hull systems to book rooms, catering, transport and ambassador staff.
• Sending bulk communications to applicants and WP participants, and collating responses to these
• Monitoring all relevant inboxes, responding to queries and assigning communications to relevant team members
• Support planning and preparation for Recruitment, Admissions and Widening Participation events by preparing documentation and leading on all associated bookings

The successful applicant will be a proactive team player, with outstanding communication skills, excellent attention to detail, a flexible approach and the ability to work independently in a highly demanding environment.

This role is based at the University of York

As this role is offered as 0.5 full-time equivalent, we can be flexible to the hours worked across the week and the post holder can either have a combination of remote and in office working or all office working.

This role reports to the Admissions and Recruitment Co-ordinator.

Skills, Experience & Qualification needed

Applicants should hold a Level 2 qualification including five GCSEs at Grade A*-C/ grade 4-9 (or equivalent) with experience of working in a varied administrative role, effectively balancing competing priorities.

The successful applicant will also have proven experience of data handling, experience of using digital technologies including Google applications and/or Microsoft Office, an excellent standard of customer service to a range of stakeholders, and be able to communicate effectively in verbal and written formats.

The successful applicant will also need to demonstrate the ability to work with others outside of the immediate team to ensure that accurate information is passed on promptly to the most appropriate contacts in order to support a good student/applicant service.

An understanding UK Higher Education systems is desirable, as is a knowledge of admissions procedures and processes.

We would also welcome applicants with an understanding of equal opportunities, the General Data Protection Regulation (GDPR), the Freedom of Information Act and how these relate to personal information.

Previous candidates should not apply.

Interview date: To be confirmed

For informal enquiries: please contact alice.reynolds@hyms.ac.uk

The University strives to be diverse and inclusive  – a place where we can ALL be ourselves.

We particularly encourage applications from people who identify as Black, Asian or from a Minority Ethnic background, who are underrepresented at the University. 

We offer family friendly, flexible working arrangements, with forums and inclusive facilities to support our staff. #EqualityatYork