Programme Coordinator

Role Description

School of Physics, Engineering and Technology

The School of Physics, Engineering and Technology brings physicists and engineers together to push the frontiers of knowledge, foster innovation and meet the grand challenges facing society. Our aim is to deliver world-leading research in both fundamental and applied areas whilst developing new technologies that work for the public good, in an environment where everyone can thrive.

As a School, equality, diversity, and inclusion are central to our culture and we strive to provide a working environment which allows all staff and students to contribute fully, to flourish, and to excel. We aim to ensure that there is a supportive and egalitarian culture at all levels and across all staff groups and offer a range of family friendly, inclusive employment policies, flexible working arrangements, staff engagement forums, campus facilities and services to support staff from different backgrounds. We are proud to hold Juno Champion and Athena Swan silver awards, which recognise our commitment to creating an equitable and fully inclusive environment in which staff and students can thrive. We aim to inspire young people to engage with science and engineering through our outreach work.  

CoSTAR Live Lab is a brand-new R&D facility for the UK's creative industries, led by the University of York and based at Production Park in Wakefield. We deliver grant funding, business incubators, accelerators, workshops and events to support the development of new products, services and technologies across the live performance industry. The CoSTAR Network was established in 2023 following a £75.6m investment from the UKRI Infrastructure Fund - the UK government’s single largest ever investment into the creative industries.

Role

We are seeking an experienced and proactive Programme Coordinator to support the CoSTAR Live Lab team in delivering this activity. Working directly with the Programme Manager, your responsibilities will include managing financial documentation, preparing reports, servicing meetings for CoSTAR Live Lab's governing bodies, and maintaining regular communications with internal and external stakeholders.

Your role will be predominantly home-based, with travel to CoSTAR Live Lab required up to 2 days per month to support meetings and events. However, if you prefer to be in the office more frequently, there will be dedicated desk space for you to use as you like.

CoSTAR Live Lab is an exciting, supportive and inclusive place to work, and we encourage flexible working that allows you to perform at your best while maintaining a healthy work-life balance.

Skills, Experience & Qualification needed

You will have:

• Experience of effective working in a busy and varied administrative role, balancing multiple competing priorities (Essential)
• Demonstrable experience in end-to-end financial document management, including processing invoices and purchase orders, validating expense claims, and maintaining secure, organised records systems. (Essential)
• Highly organised, with the ability to prioritise multiple workstreams (Essential)
• Previous experience of administering grant funding and/or publicly-funded business support programmes (Desirable)
• Knowledge and/or experience of university IT systems (Desirable)

Interview date: Thursday 27th November 2025

For informal enquiries: Please contact Glen Kelly on glen.kelly@york.ac.uk or Mollie Middleton on costarlivelab-admin@york.ac.uk.

The University strives to be diverse and inclusive  – a place where we can ALL be ourselves.

We particularly encourage applications from people who identify as Black, Asian or from a Minority Ethnic background, who are underrepresented at the University. 

We offer family friendly, flexible working arrangements, with forums and inclusive facilities to support our staff. #EqualityatYork