PA / Administrator (Maternity Cover)

Role Description

Schools

The York School of Architecture blends interdisciplinary teaching with research that explores the possibilities of responsible design. Embracing York’s rich architectural heritage we encourage our students to become culturally-informed, creative and sustainable design professionals.
The School of Arts & Creative Technologies aims to lead nationally and internationally in teaching, research and external engagement across a range of artistic and technological domains including music, theatre, film, television, games and immersive-interactive experiences.
The University of York offers flexible working patterns and a number of family friendly initiatives. Both Schools are proud to foster a supportive culture that helps staff and students contribute fully, flourish and excel, to reach their full potential. We embrace equality, diversity and inclusion in all our activities.

Role

An exciting opportunity for an experienced PA/Administrator supporting the Head of the School of Architecture, working across the activities of the School. Reporting to the ACT & YSA Administration Manager, you will have substantial experience of providing PA support at executive level, including diary and inbox management, managing sensitive, time-critical and often conflicting deadlines, and administering executive-level meetings. The role requires flexibility, commitment, discretion and attention to detail. You will contribute to the work of the ACT/YSA Admin Team, primarily in the areas of HR and Casual Staffing, with ad-hoc project support as required, for example on YSA Events. The role is based on Campus East, with some opportunities for remote working, subject to business needs. Occasional out of hours working may be required.
Skills, Experience & Qualifications needed

• Level 2 qualification including Maths and English. (Qualifications at this level include five GCSEs at grade A*-C/ grade 4-9. Please view the full list.) We also welcome applicants with equivalent non-UK qualifications or equivalent professional experience.
• Experience of working in a varied and high-pressure PA/Administrator role supporting senior management, effectively balancing competing priorities including the professional management of senior colleagues’ in-boxes and diaries.
• Experience of servicing committees and meetings - preparing documentation, circulating of agendas, minuting of actions and completion of action logs.
• Experience of creating and publishing internal to a professional standard and using appropriate software.
• Experience of providing an excellent standard of customer service across a range of stakeholders and functions.
• Experience of human resources / casual worker administration.
• Experience of working effectively within a team offering a range of services within a customer focused environment, including public-facing activities and events.
• Understanding of digital communications, including experience of communicating effectively via a range of channels and with a variety of audiences, including websites and social media.
• Experience of using digital technologies including Google applications and/or Microsoft Office.

Interviews: W/c 26 October 2026
For informal enquiries: contact the ACT Admin Manager act-admin-manager@york.ac.uk

The University strives to be diverse and inclusive  – a place where we can ALL be ourselves.

We particularly encourage applications from people who identify as Black, Asian or from a Minority Ethnic background, who are underrepresented at the University. 

We offer family friendly, flexible working arrangements, with forums and inclusive facilities to support our staff. #EqualityatYork

As a Disability Confident employer, we will ensure that a fair and proportionate number of disabled applicants that meet the minimum (essential) criteria for each position will be offered an interview.  Read more about the University of York’s commitments under the Disability Confident scheme.