Lifetime Learning Entitlement Finance (Student Fees) Business Project Lead

Role Description

Role overview

The role holder will act as the Finance Business Lead in a specific project managing the University’s transition to the government's mandatory Lifelong Learning Entitlement (LLE) framework. The LLE project is essential to adapt our systems and processes for compliance with the new funding model, which becomes operational for all new students from the 2027/28 academic year and will ensure the University meets the deadlines of January and September 2027. 

It is expected that the current funding path via the Student Loan Company (SLC) will phase out over the coming years and therefore there will be two funding streams running in parallel (old SLC and new LLE) for several years. To ensure the Fees team can efficiently manage tuition fees and the collection of; this role will have the lead responsibility for related finance policies, fees system (SITS), on and off system processes for the new LLE legislation and integrating this successfully into existing systems and processes within the team. 

Department

The role will sit within the Universities Finance Department, reporting into the Assistant Director of Finance Shared Services with matrix management into the formal LLE project team. Whilst there is no direct line management responsibility, the role holder has ultimate responsibility for finance project deliverables on the project. This includes the training and integration of new processes alongside existing processes into the Accounts Receivables team who are responsible for student fees. The team of nine consists of the Accounts Receivables Manager, two Senior Fees & Income Officers and six Accounts Assistants. 

What you will do:

• Review and input into the overall project plan, agree timescales and deliverables for finance (fees team)
• Work collaboratively as a key member of the overall project team to ensure successful/on time delivery.
• Identify risks and risk mitigation plans relating to fees team activities.
• Review of existing related policies and development of new policies as required.
• Review of current fees process and defining, delivery and implementation of new/additional processes
• Review of system process requirements to support and deliver the change to - Create, manage and maintain the annual fee tables and the finance database on the Strategic Information Technology Services (SITS) and the Student Accounting Module (SAM) information systems pertaining to academic course pricing and service-related data within the University’s central information and records systems.
• Development and delivery of robust test plan for fee team processes (on and off system)
• Development and delivery of training and Integration of activity of new processes into the fees team 

This is a fixed term post until July 2028.

Skills, Experience & Qualification needed.

To success in this role, you will need:

• In depth knowledge and working experience of managing the systems and processes relating to student fee generation (including managing and maintaining the annual Fee Table, running fee generation, allocation routines and fee revisions etc.)
• In depth working knowledge of student loans and funding routes
• Experience in policy, procedure, process mapping creation
• Experience in development and delivery of training plans

Ideally, you will also bring experience in supporting delivery of change projects in relation to student fees

Interview date: to be confirmed but expected to be 8^th – 10^th April.

For an informal discussion about the post, please contact: Janet Richards, Assistant Director – Finance Shared Services on 01904 324034

Condition of employment

This role is exempt from the Rehabilitation of Offenders Act. Consequently, all applicants will be asked to declare both unspent and spent convictions on their application form.

Appointment of the successful candidate will be conditional on a Disclosure and Barring Service check.

The University strives to be diverse and inclusive  – a place where we can ALL be ourselves.

We particularly encourage applications from people who identify as  Black, Asian or from a Minority Ethnic background, who are underrepresented at the University. 

We also encourage applications from women for senior roles. 

We offer family friendly, flexible working arrangements, with forums and inclusive facilities to support our staff. #EqualityatYork