HR Administrator

Role Description

Department

These roles are based within the Central Admin Service for Central Professional Services (PS), Central PS directorates work across the institution to support the university’s strategy and mission and include Accommodation, Campus and Commercial services; Directorate of Estates; Directorate of Facilities Management & Campus Services; Directorate of IT Services; Directorate of Planning and Performance; Directorate of Reputation, Economic Development and Advocacy (REDA), Global Recruitment, Marketing, and Admissions (GRMA); Finance; University Secretaries Office; Strategic Projects, Library, Learning, Archives and Wellbeing (LLAW); Student Education and Experience (SEE); and Research, Innovation and Knowledge Exchange (RIKE).

About the Role

You will join a team of Administrators who support the needs of central professional services colleagues. The team works collaboratively and flexibly to provide high-quality support, ensure resilience and cover for our key operations. We embed continuous improvement practices into our service delivery to ensure that we are providing support that is flexible and adaptable to meet the University’s needs. All Administrators share responsibility for actioning administration requests; ensuring that processes are streamlined, that the use of digital technologies is maximised and that the customer is at the heart of what we do.

Your work will primarily support the fast paced HR function of the team. The type of work you will do will include supporting all aspects of internal and external recruitments from start to finish;  fixed term contracts; contract variations; and secondments, for example. You will work with a range of colleagues from all levels across the directorates we support, and you will assist applicants from outside the University. With opportunities for training, and potentially supporting the wider team, you will have the opportunity to develop skills and knowledge, as an administrator for the University.

We have two roles available:

1. An open role from March 2026
2. A fixed term maternity cover role from 5 April to 1 October 2026

Both roles will be for 37 hours per week (1 FTE) to work in the HR admin team across the Chief Financial and Operating Officer and Chief Academic Services Officer administration hubs.  Requests for part time working could be considered, minimum of 0.8 FTE, 29.60 hours a week.

Although appointed to work in a specific administration role and team, post holders may be required to work flexibly across the three administration hubs within the central Professional Shared Admin Service, to support other central PS Directorates or activities as required.

Skills, Experience & Qualifications needed

• We are looking for an individual who is self-motivated, passionate about administration, and can recognise where there are opportunities for continuous improvement, learning and development, with strong digital skills.
• The role will involve a varied workload and requires excellent interpersonal skills to be able to communicate with a range of internal and external stakeholders, at all levels.
• We are looking for an individual who has a friendly, professional and customer-focused approach and can work collaboratively with others to deliver high-quality support that is timely and has strong attention to detail.
• Workload will fluctuate according to demands, and so the role holder must be flexible, adaptable, and highly organised, to be able to balance conflicting priorities and diverse workloads for a range of different stakeholders

Interview date: 4 February 2026

For informal enquiries: For an informal discussion about the post, please contact: Claire Pinder at CFOO HR Admin on cfoo-hr-admin@york.ac.uk

The University strives to be diverse and inclusive  – a place where we can ALL be ourselves.

We particularly encourage applications from people who identify as Black, Asian or from a Minority Ethnic background, who are underrepresented at the University. 

We offer family friendly, flexible working arrangements, with forums and inclusive facilities to support our staff. #EqualityatYork