Faculty Support Officers

Role Description

Department

As part of a wider change within the University of York, which includes the development of a new strategy, there has been agreement to have a strong, positive articulation around the role of faculties and to enhance this relationship by providing support for Academic Departments. Strengthened Faculty teams will enable a more flexible and agile provision of professional support cover for Departments as their needs vary through time. Therefore, the Faculty of Sciences; the Faculty of Arts and Humanities and the Faculty of Social Sciences are looking for six Faculty Support Officers to join the faculty teams. You will provide a professional administrative service, carrying out a range of duties in order to facilitate the smooth running of the Faculty.

Role

Role holders will be expected to support a diverse range of administration tasks across the faculty and support the delivery of projects at both department and faculty level. As such, they must be able to plan and prioritise a varied workload. The role holders will be required to work independently and be pro-active and flexible, liaising with Deputy Heads of Faculty and Heads of Professional service teams depending on the nature of the project being supported. You will provide high-level administrative support to a number of projects across the Faculty. You will be required to support academic departments on process reviews, and provide cover for academic teams when required, enabling a continuous and reliable service.

You will be the first point of contact, internally and externally, for projects within the Faculty including, where appropriate, servicing a range of meetings; ensuring efficient governance and timely action monitoring. You will also have the opportunity to be involved in a range of internal and externally facing events and activities.

Skills, Experience & Qualification needed

• Experience coordinating projects working with a range of stakeholders
• Experience in arranging, servicing and facilitating meetings and events (e.g., preparation of agenda and taking minutes, coordinating invitations, enquiring and making reservations with meeting venues, organising and booking travel)
• Demonstrable knowledge of the requirements of good project coordination
• Good planning and organisational skills with a good attention to detail, including the ability to meet deadlines and work under pressure
• Able to use initiative to solve unusual or complex problems
• Use digital technologies including Google applications and/or Microsoft Office
• Communicate effectively in verbal and written formats, including the use of a variety of digital tools
• We will add the University’s Equality and Diversity statement to all advertisements:

Interview date: 22 September 2022

For informal enquiries: Please contact Becky Bleaden becky.bleaden@york.ac.uk

The University strives to be diverse and inclusive  – a place where we can ALL be ourselves.

We particularly encourage applications from people who identify as Black, Asian or from a Minority Ethnic background, who are underrepresented at the University. 

We offer family friendly, flexible working arrangements, with forums and inclusive facilities to support our staff. #EqualityatYork