Executive Support Officer

Role Description

Hull York Medical School is committed to transforming the health of people within the region and beyond – through its students, staff and the impact of its teaching and research. The joint medical school of the Universities of Hull and York, Hull York Medical School has a reputation as one of the UKs most exciting, contemporary schools.

You will become part of the Executive Office, a dynamic and collaborative team dedicated to supporting our senior leaders and colleagues. Our mission is to streamline processes, empower our colleagues, and enable our leaders to focus on what matters most. We take a continuous improvement approach to our work, always striving to deliver the best support possible.

At the Medical School, we value diversity and we are committed to recruiting and supporting staff and students from all sectors of society. The Hull York Medical School holds a Silver Athena SWAN award and we are committed to developing staff by actively encouraging the uptake of development opportunities.

Role

We are seeking a skilled and experienced administrator to join our team as an Executive Support Officer.  In this role, you will work directly with the Dean and Deputy Dean, supporting the School to grow and expand in line with our Strategy by taking on high level administrative tasks. You will lead on recruitment of new and senior academic and clinical academic posts, taking ownership of the process and keeping to tight deadlines.  The successful candidate will have excellent communication and writing skills, regularly drafting clear and concise papers and reports for the Senior Leadership Team. You will need to be able to work collaboratively with internal and external colleagues on a variety of projects to meet internal deadlines.

The School operates a hybrid working model, and supports flexible working. The role can be based either at the University of York or University of Hull site to suit the successful candidate with some travel to the other campus required.

Applicants will show a commitment to diversity, equality and inclusion, and work in line with the School’s values; everyone counts, pursuing excellence, socially responsible and collaborative. This includes undertaking mandatory equality and diversity training and adhering to the principles outlined in the UK Medical School’s Charter on So-Called ‘Conversion Therapy’ and the British Medical Association (BMA) racial harassment charter for medical schools.

Skills, Experience & Qualification needed

• Excellent written and verbal communication skills
• Knowledge and experience of coordinating recruitment
• A proactive approach to developing excellent working relationships
• Experience of gathering information to write job descriptions, formal reports and papers
• Competent use of Microsoft Office programmes
• Level 3 Qualification view the full list

Interview date:  30 June 2023

For informal enquiries: please contact Hazel Saleh, Executive Office Manager on hazel.saleh@hyms.ac.uk.

The University strives to be diverse and inclusive  – a place where we can ALL be ourselves.

We particularly encourage applications from people who identify as Black, Asian or from a Minority Ethnic background, who are underrepresented at the University. 

We offer family friendly, flexible working arrangements, with forums and inclusive facilities to support our staff. #EqualityatYork