Careers Compliance Administrator

Role Description

Careers and Placements

The Careers and Placements team at the University of York is looking for an Administrator (0.5FTE) to support the administration of compliance processes and other operational tasks in relation to student opportunities.

The Careers and Placements team supports the University in its commitment to employability. This commitment requires a willingness to continually innovate in response to changes in the graduate labour market; ensuring that the opportunities to build employability at York are equal to, or better than, those offered at comparable institutions on an international basis. 

This role is available on a part time basis (0.5 FTE, 18.50 hours a week)

Role

This role plays an important part in enabling students to enhance their skills and experience through Community Engaged Learning, Internships, Placement and Employer opportunities; along with many other programmes and schemes offered by Careers and Placements.  It supports these areas by helping to maintain an administrative framework to manage the risks involved.  The post reports directly to the Operations Manager for the Community Engaged Learning Team. 

The post holder will be responsible for ensuring compliance through administration of tasks such as:

• Processing ‘Safeguarding’ checks to support experience programmes that work with children and vulnerable adults
• Monitoring Partnership Agreements and risk management procedures that help establish the framework within which students undertake experiences
• Support community partners and employers with the administration and approval of external opportunities in line with the University’s Code of Conduct via the University’s online opportunities platform ‘Handshake’

This role requires an individual with great attention to detail who can ensure that operational delivery across multiple teams is in line with established regulations and legislation.

Skills, Experience & Qualification needed

• Knowledge of office-based processes, practices and standard operating procedures
• Experience of working in a busy office with wide ranging administrative practices and processes across multiple teams, triaging to team members when required
• Attention to detail to ensure accurate administering of Safeguarding checks, compliance tasks and maintaining accurate records.
• Experience of delivering excellent customer service and enquiry handling (online and in person)
• Excellent organisational skills and the ability to prioritise workloads, work under pressure and maintain high standards.

Interview date: To be confirmed

For informal enquiries: Please contact Jacqui Fountain (Operations Manager) by emailing jacqui.fountain@york.ac.uk.

The University strives to be diverse and inclusive  – a place where we can ALL be ourselves.

We particularly encourage applications from people who identify as Black, Asian or from a Minority Ethnic background, who are underrepresented at the University. 

We offer family friendly, flexible working arrangements, with forums and inclusive facilities to support our staff. #EqualityatYork